EXHIBIT

EXHIBIT 2019-03-14T15:58:14+00:00
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More than 100 attendees from all areas of Pennsylvania are expected to attend this statewide conference that offers a great networking opportunity to meet other service providers and prospective customers. Interact and discuss your services and products with your target market of educators and social service professionals.

The conference will provide valuable information for ELECT program coordinators, case managers, data staff, community based organizations, cyber school representatives, and other professionals working with pregnant and parenting youth. Topics will include the Adverse Childhood Experiences Study (ACEs), the intergenerational transmission of trauma, yoga and mindfulness for teen parents, identifying and serving teen parents experiencing homelessness, improving school attendance, recognizing warning signs and providing support to those affected by opioid abuse, boosting retention in summer programming, working with young parents on learning through play and early literacy, and parent and teen wellness circles.

Exhibitors will include national, state and local government and nonprofit organizations and agencies that are serving or providing resources that promote positive outcomes for children, youth and families.

The conference is sponsored by Pennsylvania Department of Education.

Deadline: Wednesday, March 27, 2019

All organizations must complete the exhibitor agreement in order to be considered as an exhibitor. The Center for Schools and Communities reserves the right to determine the appropriateness of any organization to be an exhibitor. When approved, you will receive an email with instructions to complete the exhibitor registration process, make a payment and submit your certificate of insurance. We accept only online payments by credit card. Exhibitors are considered confirmed when the registration process has been completed, including payment. Additional details about setup onsite and logistics will be sent via email two weeks prior to the conference.

Fees

  • Nonprofit vendor – $0 for one table only on a space available basis
  • Federal/state/local government agency – $0 for one table only on a space available basis
  • All other entities – $100 per table

Fee includes: one skirted, draped 6-foot table; 1 chair; waste basket; complimentary wireless internet; registration for up to two onsite representatives; and confirmed exhibitors by March 27, 2019 will be included on an exhibitors listing.

Note: Electricity may be available at select tables – please indicate your needs on the exhibitor agreement and we will do our best to accommodate your request.

Additional Fees
There may be costs for any optional setup requests: phone, internet access (other than wireless), etc.

Limitations

  • Exhibits may not extend more than 12-inches from the front of the table
  • Exhibits or promotional materials may not block any aisles or access ways
  • Any music or lights displayed may not interfere with other exhibitors
  • Meals are on your own

Exhibit Schedule

  • Wednesday, April 10 from 9:00 a.m. – 11:00 a.m. SETUP
  • Wednesday, April 10 from 11:00 a.m. – 4:30 p.m.
  • Thursday, April 11 from 7:30 a.m. – 6:00 p.m.
  • Friday, April 12 from 7:30 a.m. – 12:30 p.m.
  • Friday, April 12 at 1:00 p.m. by which time all exhibits must be REMOVED

Go to the Agenda web page to view a detailed conference schedule.

All exhibitors are encouraged to set up their displays before registration begins on Wednesday. Timing for exhibitor setup is contingent upon the actual location assigned. Additional information will be supplied with the official exhibit confirmation.

Certificate of Insurance

Upon completion of the registration process:

  • Self-insured entities, such as state agencies, are exempt from providing a certificate of insurance but must submit exemption information on agency letterhead
  • All other entities must submit a certificate of insurance (see requirements below)

Certificate of Insurance Requirements
Applicants must provide:

Event liability coverage of $1,000,000 per occurrence and $1,000,000 aggregate OR standard liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate

AND

  • All insurance certificates shall list the Central Susquehanna Intermediate Unit as an additional insured
  • All certificates must be signed by a licensed insurance broker or insurance representative
  • Sub-limits shall not be less than the per occurrence limit amount required

Give this information to your insurance company and they will provide you with the required paperwork.

Shipping Materials

Exhibitors are solely responsible for shipping and handling of their materials. Storage fees may apply if materials arrive at the facility prior to April 6, 2019. If three or more boxes are shipped to the hotel, additional charges may apply. Confirmed exhibitors with shipping questions should contact Nichole Fisher, (717) 763-1661, ext. 107.

Package Label
Hold for Center for Schools and Communities
ELECT Statewide Conference, April 10-12, 2019
–ONSITE COMPANY CONTACT NAME–
Contact arrival date –XX/XX/XXXX–

Shipping Address
Holiday Inn Harrisburg
604 Station Road
Grantville, PA 17028

Conference Location

Holiday Inn Harrisburg
604 Station Road
Grantville, PA 17028
(717) 469-0661

The hotel provides complimentary parking for all hotel guests in an open lot.

Driving Directions and Transportation

Lodging

Exhibitors are responsible for their own travel and lodging arrangements.

ADA Accommodations

The Center for Schools and Communities encourages persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, please indicate your needs in the ADA section of the registration form or contact Regina Salvador, (717) 763-1661 ext. 164, in advance of your participation or visit.

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Delay, Cancellation and Refund Policy

Delay and Cancellation of the Event
In the event of inclement weather (snow, ice, flooding, etc.) or other emergencies, events may be delayed or cancelled. Exhibitors are responsible for calling the Center for Schools and Communities automated voice messaging system at (717) 763-1661, option 3 after 6:30 a.m. the day of the event. The system is updated as conditions change, so it is necessary to call for any changes prior to leaving for your scheduled event.

Cancellation and Refund Policy
Refunds (minus a $55 administrative/processing fee) will be granted to exhibitors who cancel their registration no later than Wednesday, March 20, 2019. Cancel Registration

Refunds will not be provided to exhibitors who neither cancel nor attend the event. Confirmed exhibitors who are unable to attend the event may send a substitute in their place at no additional cost. Substitution information must be received by ELECT no later than Friday, April 5, 2019. Send Substitution Information

The Center for Schools and Communities reserves the right to cancel the conference. In the unlikely event that this occurs, exhibitors will receive a full refund.